SeatCanvas

Name: SeatCanvas
Author: Jaime Gonzalez

Drag-and-drop seating charts for weddings, quinceañeras and events. Import your guest list from Excel, export print-ready PDFs. Free up to 40 guests, no signup.

Built by Jaime Gonzalez · Productivity · SaaS · Freemium

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In category: #1053 of 1443 · Productivity

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Jaime Gonzalez (Joined Sep 2026)

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Launched on Launch Llama Sep 28, 2026 · #121 of 143 that day

SeatCanvas demo video

About

I built SeatCanvas while planning my own wedding, when our seating chart became a mess of spreadsheets. It is for couples, quinceañera families and planners who want a real floor plan, not a list. Draw your venue, drop in tables, import guests from Excel or CSV, set who can't sit together, and export a PDF for the venue. English and Spanish. Free up to 40 guests with no account; a one-time Event Pass unlocks unlimited guests. No subscription.

Competitors: TablePlanner, Weddinwire, The Knot, Aisle Planner

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Key Features

Draw custom venue floor plans and position tables visually
Import guest lists from Excel or CSV files
Set seating constraints to keep incompatible guests apart
Export seating arrangements as print-ready PDFs
Use free tier for up to 40 guests without creating an account
Access interface in English and Spanish

Use Cases

Create a visual seating chart for a wedding venue instead of managing spreadsheets
Plan quinceañera guest seating with drag-and-drop table placement
Import a guest list and enforce separation rules between conflicting attendees
Generate a PDF seating chart to hand to venue staff on event day
Test seating arrangements for events under 40 guests at no cost

Who it is for

Wedding and quinceañera planners organizing seating for guest lists
Event coordinators running corporate events, galas and birthday or baby showers
Hosts who want to replace sticky notes and spreadsheets with a visual seating chart

Pricing

Free plan seats up to 40 guests with the full canvas, guest import and PDF/PNG exports. A one-time $19.99 Event Pass unlocks unlimited guest seating, Smart Seat for every guest, and all exports.

View SeatCanvas pricing →

FAQ

Is SeatCanvas free?

Yes. SeatCanvas is a free seating chart maker for up to 40 seated guests, with the full canvas, guest import and exports, plus a preview of Smart Seat, the AI seating assistant. For larger events, or to let Smart Seat seat every guest, a one-time Event Pass is $19.99.

What do I get with the Event Pass?

Unlimited guest seating, Smart Seat AI seating for every guest, full exports, and access until 30 days after your event date. No subscriptions.

What if the tool doesn't work for me?

We offer refunds within 7 days if the tool doesn't work as described. Test with 40 guests before paying.

How long can I access my seating chart?

Your data is available until 30 days after your event date, then stored for 30 more days before deletion.

Can I import my guest list from a spreadsheet?

Yes. Export your spreadsheet as a CSV file, upload it, and SeatCanvas maps your columns — names, dietary needs, table preferences, all of it. Guests appear in the sidebar ready to drag onto tables.

What types of tables can I create?

Round tables and rectangular tables, each with adjustable seat counts. Mix both in the same layout. Most venues use rounds for 8–10 and rectangles for head tables or long banquet setups.

Does SeatCanvas work for events besides weddings?

Absolutely. The seating chart creator works the same for quinceañeras, corporate dinners, galas, baby showers, and birthday parties. Any event with assigned seating.

How do I share my seating chart with vendors?

Export as PDF for a printable summary with your layout and full guest list. Use PNG for a high-resolution image. CSV gives your caterer or coordinator the raw guest data in spreadsheet format.

Do I need to download a program?

No. SeatCanvas runs in your browser — there is nothing to install and no program to download. It works on any laptop or tablet with an internet connection.

Why $19.99?

We keep pricing simple and fair for one-time events. Instead of a subscription, you pay once and get full access to plan your seating without ongoing fees.