PaintOps
For painting contractors: PaintOps replaces spreadsheets with one system for quotes, scheduling, and payments so you close jobs faster.
Built by anfaal · Productivity · SaaS · Freemium
In category: #271 of 1442 · Productivity
PaintOps is a Community listing on Launch Llama with 58 total upvotes, founded by anfaal who joined in Aug 2026, compared against 5 alternatives.
Community listing
Listing status
58upvotes
Community score
anfaal (Joined Aug 2026)
Founder
Compared against 5 alternatives
Market comparison
Launched on Launch Llama Aug 10, 2026 · #20 of 108 that day
About
PaintOps is business management software built only for painting contractors. It replaces the notepads, spreadsheets, and generic apps most painters juggle with one system that covers the whole job, from the first phone call to the final payment.
Estimating comes first. Build a quote from the surfaces you actually paint, including walls, ceilings, trim, doors, siding, fascia, and decks, and set coats, sheen, and color on every line. The app works out paint quantities from surface area and coverage, and once you enter the margin you want, it back-solves the price for you. Send good, better, and best options with e-signature so clients can accept on the spot.
The calendar handles the way painting actually runs. Switch between day, week, and month views, drag jobs around when weather or a client pushes the date, and stretch a repaint across several days without creating duplicate entries. Assign crews or subcontractors, confirm dates with clients automatically, and let painters clock in and out on their phones so hours feed straight into labor costs.
Getting paid is where small shops lose money. One click turns an accepted estimate into an invoice. Take a deposit before the first drop cloth comes out, bill progress payments on longer jobs, and collect the balance by card or bank transfer once the walls are dry. Reminders go out by email and text on their own, so you are not the one chasing a check.
Behind all of it sits a simple CRM and job costing. Leads arrive through a quote request widget on your website or Google Business Profile and move along a pipeline from lead to estimate to won and scheduled. Review requests go out after the work, and lead source tracking shows which ones are worth paying for. Job costing tracks materials, labor, and subcontractors, then shows the margin you quoted against the margin you earned. Export to QuickBooks Online, or send your accountant a CSV.
PaintOps sits between two kinds of software. Painting estimators quote well but stop there. Large field service platforms run operations but use generic line items and price for companies far bigger than yours. PaintOps gives you both at a small crew price.
It suits solo painters, owner-operators who quote on site, and crews of up to ten. There is nothing to install. Sign up in a browser, enter your rates, and send your first estimate in under ten minutes.
Competitors: JobNimbus, Jobber, Housecall Pro, ServiceTitan, Estimate Rocket
Key Features
- Build detailed quotes by selecting specific surfaces (walls, ceilings, trim, doors, siding, fascia, decks) with custom coats, sheen, and color
- Calculate paint quantities and pricing automatically based on surface area and desired margin
- Send multiple quote options with e-signature capability for client approval
- Manage schedules across day, week, and month views with drag-and-drop job rescheduling
- Assign crews or subcontractors and automate client date confirmations
- Convert accepted estimates to invoices and collect deposits, progress payments, and final balances via card or bank transfer
Use Cases
- Select actual surfaces with paint specs; app calculates quantities and back-solves pricing for your target margin
- Manage painting schedules across day/week/month views, drag jobs for weather, assign crews, painters clock in via phone for real-time labor costs
- Convert estimates to invoices instantly, collect deposits, bill progress payments, accept card or bank transfer payments
- Auto email and text payment reminders reduce manual chasing and cash flow delays for painting shops
- Built-in CRM tracks leads and job costing to show estimate conversion, profitability, and revenue gaps
Who it is for
- Solo painters and small painting crews working out of a truck
- Painting contractors who currently juggle estimating tools, scheduling apps, and spreadsheets
- Owners of one-truck painting shops who want paint-specific estimating at a small-business price
Pricing
$29/month flat for the painting contractor plan, with a 30-day free trial and no credit card required.
FAQ
What is painting contractor software?
Painting contractor software is a business-management app that lets a painting company create estimates, schedule crews, send invoices, collect payments, track leads, and measure job profitability in one place. PaintOps is built specifically for solo painters and small crews, with paint-specific estimating (coats, sheen, coverage, and surface area) rather than the generic line-item quoting found in general field-service tools.
Who is PaintOps for?
PaintOps is for solo painters and small painting companies of roughly 1–10 people. It fits an owner-operator who quotes from a truck as well as a growing shop that needs crew scheduling, a lead pipeline, and job costing — without the price or complexity of platforms built for $2M+ operations.
How is PaintOps different from Jobber or PaintScout?
PaintScout (now Bolster Built) is strong at estimating but leaves out scheduling, invoicing, CRM, and job costing. Jobber and Housecall Pro do the operations but quote paint with generic line items and are priced for larger, multi-trade teams. PaintOps combines paint-specific estimating with the full back office at a solo/small-crew price.
How much does PaintOps cost?
PaintOps is $29/month for a solo painter (Solo plan) and $49/month for a small team including 3 seats (Team plan), with additional seats at $6/month each. Every plan starts with a 30-day free trial and no credit card is required. Annual billing saves about 20%.
Do I need to install anything or use a computer?
No. PaintOps runs in your web browser and on a mobile field app, so you can build an estimate on-site from your phone and it appears instantly in the web dashboard back at the office. There is nothing to install on a desktop.
Is there a free trial?
Yes. Every plan includes a 30-day free trial with all features unlocked and no credit card required — a longer trial than the usual 14 days because painting is seasonal and you may want to run a full real job through PaintOps before deciding.
Is there really no credit card required for the trial?
Correct. The 30-day free trial unlocks every feature and never asks for a card. You only enter payment details if you decide to keep using PaintOps after the trial.
Why a 30-day trial instead of 14?
Painting is seasonal and project-based. Thirty days gives you enough runway to quote, schedule, complete, and invoice at least one real job through PaintOps before you commit.
What happens to my data during the off-season?
Your account and data stay intact. You can switch to annual billing (about 20% cheaper) to ride out slow months, and everything — estimates, clients, job history — is waiting when the season picks back up.
Can I add or remove crew members as I hire seasonally?
Yes. Team seats are billed per seat, so you can add crew when you're busy and remove them in the off-season. Billing prorates automatically.
Alternatives
QuickEstimateFor contractors: QuickEstimate generates accurate estimates with automated profit calculations so you protect margins and win more bids.
WorkatoolFor service business owners: Workatool manages scheduling, invoicing, and customer communication in one platform so you cut admin time.
helpdolFor freelancers: HelpDol tracks income, expenses, and forecasts via voice so you manage finances and taxes without spreadsheets.
SoloDesksJob management for a business of one. SoloDesks handles quoting, invoicing, and job scheduling so you spend less time on admin and more time earning.
TestMyPaintFor homeowners: TestMyPaint visualizes paint colors in your room before you buy so you choose the right shade.More in Productivity
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